Certification requirements
A certified copy is a copy of a primary document that has on it an endorsement or certificate that it is a true copy of the primary document.
The certifier needs to have seen the original documentation and have met the individual face-to-face.
We may accept certifications by the following individuals:
- a member of the judiciary, a senior civil servant, serving police or customs officer;
- an officer of an embassy, consulate or high commission of the country of issue of documentary verification of identity;
- a lawyer or notary public, who is a member of a recognised professional body;
- an accountant who is a member of a recognised professional body;
- a company secretary who is a member of a recognised professional body; or
- a director, secretary or board member of a trusted person as defined in the Code.
Examples of acceptable documentation:
- Proof of Identification (must be a current valid document and certified within the past 12 months):
- Passport;
- Driving License;
- Government Issued Identification Document.
- Proof of Address (document must be issued within the last 3 months):
- Bank Statement;
- Utility Bill;
- Government Issue letter (e.g., tax-related correspondence).
The certifier must use the following wording and ensure the certification does not cover the picture of the ID document or any wording contained within the certified document:
ID documents:
“I INSERT NAME, a INSERT POSITION, ORGANISATION AND PROFESSIONAL BODY OVERSIGHT IF APPLICABLE, hereby certify that this document is a true copy of the original document which I have seen and the photo is a good likeness of INSERT NAME.
Signed:
Date:
Contact details: ”
Other documents:
“I INSERT NAME, a INSERT POSITION, ORGANISATION AND PROFESSIONAL BODY OVERSIGHT IF APPLICABLE, hereby certify that this document is a true copy of the original document which I have seen.
Signed:
Date:
Contact details: ”